Governance Structure

Governance Report, Policies and Regulations

General Meetings

General Meetings

Please select the financial year for more information

​​​​​​Procedures for Habilitation to Participate in the General Meeting

4th June
(until 23:59 GMT)

Deadline for the Shareholders to send the financial intermediaries their intention to participate at the Shareholders’ General Meeting.

5th June
(at 00:00 hours GMT)

Only Shareholders that, on this date and at this time, hold shares which grant them at least one vote, can attend the General Meeting. 

5th June
(at 23:59hours GMT)

Deadline for the Shareholders to inform the Chairman of the Board of the Shareholders’ General Meeting of vote at the Shareholders’ General Meeting:

  1. Voting during the Shareholders’ General Meeting through telematic means (remote attendance);
  2. Vote by Electronic Means (Electronic Vote).

5th June
(until 23:59 GMT)

Deadline for financial intermediaries to inform the Chairman of the Board of the Shareholders’ General Meeting of the Shareholders’ intention to participate at the Shareholders’ General Meeting as well as of the number of shares registered in the name of each Shareholder who has stated his/her/its intention to attend the General Meeting.

The information must be sent by email. 

5th June
(until 23:59 GMT)

Deadline for receiving information, under the terms of nr. 6 of article 23-C of the Portuguese Securities Code, from Shareholders who, as professionals, hold shares registered in its own name but on behalf of its clients, and wish to vote in different directions with its shares.

The information must be sent by email.

Rules for the Exercise of the Representation Right and the Voting Right Through Electronic Means and by way of Postal Vote

5thJune
(until 23:59 GMT)

Deadline for the Shareholders to inform the Chairman of the Board of the Shareholders’ General Meeting of their intention to vote through electronic means.

This information must be sent by email.

7thJune
(from 15:00 GMT)

Date as from which the Shareholders can vote electronically by accessing the link sent to the e-mail provided by the Shareholder in the participation form.

The Shareholder must use the username and password provided with the access link to exercise his/her/it’s right to vote electronically.

10thJune
(until 23:59 GMT)

Deadline for exercising the vote by electronic means.

Deadline for receiving confirmation of the clients’ voting instructions regarding professional shareholders.

11thJune
(until 23:59 GMT)

Deadline for exercising the vote by postal vote.

Deadline for receiving confirmation of the clients’ voting instructions regarding professional shareholders.

5thjune
(until 23:59 GMT)

Deadline for receiving representation letters.

The representation letters can be sent by email.

Preparatory information

 
Shareholders' General Meeting Preparatory InformationDownload

Form of participation in the General Meeting

 
Letter of Declaration of Participation at the Shareholders' General MeetingDownload

Proposals


 
Item 1 of the Agenda - Amendment of the Company’s Bylaws as follows: amendment of Article 4, number 2 (increase in the maximum limit of the share capital increase that may be decided by the Board of Directors); amendment of numbers 3 and 4 and addition of number 5 of Article 9 (reduction of the term of office for members of the Board of Directors and the Statutory Audit Board); amendment of Article 11, number 1, subsection e) (elimination of the requirement for independence of the members of the Shareholders’ Remuneration Committee); and amendment of Article 22, number 1 (change in the number of members and reduction of the term of office of the members of the Shareholders’ Remuneration Committee)Download
Appendix to Item 1 of the AgendaDownload
Item 2 of the Agenda - Subject to the approval of the proposal related to Item 1 of the Agenda, setting the number of members of the Board of Directors for the term 2024;Download
Item 3 of the Agenda - Subject to the approval of the proposals related to Items 1 and 2 of the Agenda, election of the members of the Board of Directors for the term corresponding to the year 2024 and setting their respective bond;Download
Appendix to Item 3Download
Item 4 of the Agenda - Subject to the approval of the proposal related to Item 1 of the Agenda, election of the members of the Statutory Audit Board for the term corresponding to the year 2024 and setting their respective bond;Download
Appendix to Item 4Download
Item 5 of the Agenda - Subject to the approval of the proposal related to Point 1 of the Agenda, appointment of the members of the Shareholders’ Remuneration Committee for the term corresponding to the year 2024 and setting their respective remuneration.Download
Appendix to Item 5Download

Forms

 
Letter to be used for notice to be given to the Financial IntermediaryDownload
Template Representation LetterDownload

Ballot Papers

 
Template Voting Ballot for Voting by PostDownload
Template Ballot for Voting by Post - Professional ShareholdersDownload
Appendix I - Template Ballot for Voting by Post - Professional ShareholdersDownload

AGENDA/PROPOSALS

Resolutions Adopted

The Shareholders’ General Meeting of Greenvolt – Energias Renováveis, S.A. was held in person and by telematics means at 11:00 a.m. on 12 June 2024, with Mr. Pedro Canastra de Azevedo Maia acting as Chairman of the Shareholders’ General Meeting and Ms. Catarina Luísa Gomes Santos e Calha Sequeira acting as Secretary. Were present or represented shareholders holding 122,933,064 shares corresponding to 75.31% of the voting rights, who approved the following proposals concerning the items on the agenda:

Agenda / ProposalsIn FavourAgainstAbstentionNo. of votes cast% of Share CapitalNo. of Shares
1. Amendment of the Company’s Bylaws as follows: amendment of Article 4, number 2 (increase in the maximum limit of the share capital increase that may be decided by the Board of Directors); amendment of numbers 3 and 4 and addition of number 5 of Article 9 (reduction of the term of office for members of the Board of Directors and the Statutory Audit Board); amendment of Article 11, number 1, subsection e) (elimination of the requirement for independence of the members of the Shareholders’ Remuneration Committee); and amendment of Article 22, number 1 (change in the number of members and reduction of the term of office of the members of the Shareholders’ Remuneration Committee)89.92%10.08%18,349122,914,71575.299%122,914,715
2. Subject to the approval of the proposal related to Item 1 of the Agenda, setting the number of members of the Board of Directors for the term 202491.39%8.61%18,349122,914,71575.299%122,914,715
3. Subject to the approval of the proposals related to Items 1 and 2 of the Agenda, election of the members of the Board of Directors for the term corresponding to the year 2024 and setting their respective bond89.92%10.08%18,349122,914,71575.299%122,914,715
4. Subject to the approval of the proposal related to Item 1 of the Agenda, election of the members of the Statutory Audit Board for the term corresponding to the year 2024 and setting their respective bond92.27%7.73%18,349122,914,71575.299%122,914,715
5. Subject to the approval of the proposal related to Point 1 of the Agenda, appointment of the members of the Shareholders’ Remuneration Committee for the term corresponding to the year 2024 and setting their respective remuneration.90.61%9.39%18,349122,914,71575.299%122,914,715
​​​​​​Procedures for Habilitation to Participate in the General Meeting

25th April
(until 23:59 GMT)

Deadline for the Shareholders to send the financial intermediaries their intention to participate at the Shareholders’ General Meeting.

26th April
(at 00:00 hours GMT)

Record date

Only Shareholders that, on this date and at this time, hold shares which grant them at least one vote, can attend the General Meeting.

29th April
(until 23:59 GMT)

Deadline for the Shareholders to inform the Chairman of the Board of the Shareholders’ General

Meeting of vote at the Shareholders’ General Meeting:

  1. 1. Voting during the Shareholders’ General Meeting through telematic means (remote attendance);
  2. Vote by Electronic Means (Electronic Vote).

The information must be sent by email.

26th April
(until 23:59 GMT)

Deadline for financial intermediaries to inform the Chairman of the Board of the Shareholders’ General Meeting of the Shareholders’ intention to participate at the Shareholders’ General Meeting as well as of the number of shares registered in the name of each Shareholder who has stated his/her/its intention to attend the General Meeting.

The information must be sent by email.

26th April
(until 23:59 GMT)

Deadline for receiving information, under the terms of nr. 6 of article 23-C of the Portuguese Securities Code, from Shareholders who, as professionals, hold shares registered in its own name but on behalf of its clients, and wish to vote in different directions with its shares.

The information must be sent by email.

Rules for the Exercise of the Representation Right and the Voting Right Through Electronic Means and by way of Postal Vote

29th April
(until 23:59 GMT)

Deadline for the Shareholders to inform the Chairman of the Board of the Shareholders’ General Meeting of their intention to vote through electronic means.

This information must be sent by email.

30th April
(from 15:00 GMT)

Date as from which the Shareholders can vote electronically by accessing the link sent to the e-mail provided by the Shareholder in the participation form.

The Shareholder must use the username and password provided with the access link to exercise his/her/it’s right to vote electronically.

3rd May
(until 23:59 GMT)

Deadline for exercising the vote by electronic means and the postal vote.

Deadline for receiving confirmation of the clients’ voting instructions regarding professional shareholders.

30th April
(until 23:59 GMT)

Deadline for receiving representation letters.

The representation letters can be sent by email.

Preparatory information

 
Shareholders' General Meeting Preparatory InformationDownload

Form of participation in the General Meeting

 
Letter of Declaration of Participation at the Shareholders' General MeetingDownload

Proposals


 
Item 1 of the Agenda - To resolve on the appointment of the Board of the General Meeting for the three-year period 2024-2026Download
Appendix to Item 1 of the Agenda - To resolve on the appointment of the Board of the General Meeting for the three-year period 2024-2026Download
Item 2 of the Agenda - To resolve on the Management Report, Balance Sheet and Individual and Consolidated Accounts, for the 2023 financial yearDownload
Appendix to Item 2 – Report and Accounts 2023Download
Item 3 of the Agenda - To resolve on the allocation of results proposalDownload
Item 4 of the Agenda - To assess the management and audit of the CompanyDownload
Item 5 of the Agenda - To resolve on the appointment of the Company's Statutory External Auditor for the financial year of 2024Download
Appendix to Item 5 of the Agenda - To resolve on the appointment of the Company's Statutory External Auditor for the financial year of 2024Download

Forms

 
Letter to be used for notice to be given to the Financial IntermediaryDownload
Template Representation LetterDownload

Ballot Papers

 
Template Voting Ballot for Voting by PostDownload
Template Ballot for Voting by Post - Professional ShareholdersDownload
Appendix I - Template Ballot for Voting by Post - Professional ShareholdersDownload

AGENDA/PROPOSALS

Resolutions Adopted

The Shareholders’ Annual General Meeting of Greenvolt – Energias Renováveis, S.A. was held in person and by telematics means at 11:00 a.m. on 6 May 2024. The Shareholders’ Annual General Meeting was chaired, regarding the item 1 of the Agenda, by the Chairman of the Statutory Audit Board, Pedro João Reis de Matos Silva, pursuant to and for the purposes of article 374, paragraph 3, of the Portuguese Commercial Companies Code, in light of the resignations submitted on 14th March 2024, by the Chairman and Secretary of the Shareholders’ Annual General Meeting. Following the approval of item 1 on the Agenda, the remaining items were chaired by Pedro Canastra de Azevedo Maia and secretariat by Catarina Luísa Gomes Santos e Calha Sequeira. Were present or represented shareholders holding 113,526,342 shares corresponding to 81.574% of the voting rights, who approved the following proposals concerning the items on the agenda:

Agenda / ProposalsIn FavourAgainstAbstentionNo. of votes cast% of Share CapitalNo. of Shares
1. To resolve on the appointment of the Board of the General Meeting for the three-year period 2024-202699.85%0.15%2,056113,524,28681.573%113,524,286
2. To resolve on the Management Report, Balance Sheet and Individual and Consolidated Accounts, for the 2023 financial year99.21%0.79%38,386113,487,95681.547%113,487,956
3. To resolve on the allocation of results proposal100%0%0113,526,34281.574%113,526,342
4. TTo assess the management and audit of the Company99.85%0.15%43,887113,482,45581.542%113,482,455
5. To resolve on the appointment of the Company's Statutory External Auditor for the financial year of 202499.55%0.45%0113,526,34281.574%113,526,342

Additionally to the proposals related to the items of the Agenda, to the Shareholders’ Annual General Meeting were made available the Management Report (including the Corporate Governance Report and the individual and consolidated accounts), the Statutory Audit Board Report and the Accounts Legal Certification issued by the Statutory External Auditor, as well as the information required by article 289 of the Portuguese Companies Act and by article 21-J of the Portuguese Securities Code.

​​​​​​Procedures for Habilitation to Participate in the General Meeting

20th April
(until 23:59 GMT)

21st April
(at 00:00 hours GMT)

21st April
(until 23:59 GMT)

Deadline for the Shareholders to send the financial intermediaries their intention to participate at the Shareholders’ General Meeting.

Record date

Only Shareholders that, on this date and at this time, hold shares which grant them at least one vote, can attend the General Meeting.

Deadline for the Shareholders to inform the Chairman of the Board of the Shareholders’ General Meeting of vote at the Shareholders’ General Meeting:

  1. Voting during the Shareholders’ General Meeting through telematic means (remote attendance);
  2. Voting in person at the Shareholders’ General Meeting;
  3. Postal voting;
  4. Vote by Electronic Means (Electronic Vote).

The information must be sent by email.

21st April
(until 23:59 GMT)

21st April
(until 23:59 GMT)

Deadline for financial intermediaries to inform the Chairman of the Board of the Shareholders’ General Meeting of the Shareholders’ intention to participate at the Shareholders’ General Meeting as well as of the number of shares registered in the name of each Shareholder who has stated his/her/its intention to attend the General Meeting.

The information must be sent by email.

Deadline for receiving information, under the terms of nr. 6 of article 23-C of the Portuguese Securities Code, from Shareholders who, as professionals, hold shares registered in its own name but on behalf of its clients, and wish to vote in different directions with its shares.

The information must be sent by email.

Rules for the Exercise of the Representation Right and the Voting Right Through Electronic Means and by way of Postal Vote

21st April
(until 23:59 GMT)

24th April
(from 15:00 GMT)

26th April
(until 23:59 GMT)

Deadline for the Shareholders to inform the Chairman of the Board of the Shareholders’ General Meeting of their intention to vote through electronic means.

This information must be sent by email.

Date as from which the Shareholders can vote electronically by accessing the link sent to the e-mail provided by the Shareholder in the participation form.

The Shareholder must use the username and password provided with the access link to exercise his/her/it’s right to vote electronically.

Deadline for exercising the vote by electronic means and the postal vote.

Deadline for receiving confirmation of the clients’ voting instructions regarding professional shareholders.

26th April
(until 23:59 GMT)

Deadline for receiving representation letters.

The representation letters can be sent by email.

Preparatory information

 
Shareholders' General Meeting Preparatory InformationDownload

Form of participation in the General Meeting

 
Letter of Declaration of Participation at the Shareholders' General MeetingDownload

Proposals


 
Item 1 of the Agenda - To resolve on the Management Report, Balance Sheet and Individual and Consolidated Accounts, for the 2022 financial yearDownload
- Appendix to Item 1 – Report and Accounts 2022Download
- Appendix to Item 1 – Announcement RectificationDownload
Item 2 of the Agenda - To resolve on the proposed allocation of the 2022 financial year net resultDownload
Item 3 of the Agenda - To assess the management and audit of the CompanyDownload
Item 4 of the Agenda - To resolve on the reappointment of the Company's Statutory External Auditor for the financial year of 2023Download
Item 5 of the Agenda - To resolve on the ratification of the co-optation made by the Board of Directors up to the date of this General MeetingDownload
Item 6 of the Agenda - To resolve on the appointment of a new member of the Board of Directors following the resignation of a directorDownload
Item 7 of the Agenda - To resolve on the increase of the number of members of the Board of DirectorsDownload
Item 8 of the Agenda - To resolve on the appointment of a new member to the Board of DirectorsDownload
- Appendixes to Item 8 – Assessment Report, CV and Independence QuestionnaireDownload
Item 9 of the Agenda - To resolve on the reconfiguration of a bond issue into convertible bondsDownload
Item 10 of the Agenda - To resolve on the suppression of the pre-emptive right of shareholders with reference to the issuance of convertible bonds referred to under item 9 on this agendaDownload
Item 11 of the Agenda - To resolve on any capital increases that may be necessary for the conversion processes regarding the issuance of convertible bonds as referred to under item 9 on this agendaDownload
Item 12 of the Agenda - To resolve to renew the delegated powers of the Board of Directors to increase the Company's share capital, pursuant to article 4, no. 2, of the Company's Articles of AssociationDownload
Item 13 of the Agenda - To resolve on the purchase and sale of own shares, up to the legal limit of 10%Download
Item 14 of the Agenda - To resolve on the purchase and sale of own bonds, up to the legal limit of 10%Download

Forms

 
Letter to be used for notice to be given to the Financial IntermediaryDownload
Template Representation LetterDownload

Ballot Papers

 
Template Voting Ballot for Voting by PostDownload
Template Ballot for Voting by Post - Professional ShareholdersDownload

AGENDA/PROPOSALS

Resolutions Adopted

The Shareholders’ General Meeting of Greenvolt – Energias Renováveis, S.A. was held in person and by telematics means at 3:00 p.m. on 28 April 2023, with Mr. António Lobo Xavier acting as Chairman of the Shareholders’ General Meeting and Ms. Inês Pinto Leite as acting as Secretary. Were present or represented shareholders holding 95,883,392 shares corresponding to 68.897% of the voting rights, who approved the following proposals concerning the items on the agenda:

Agenda / ProposalsIn FavourAgainstAbstentionNo. of votes cast% of Share CapitalNo. of Shares
1. To resolve on the Management Report, Balance Sheet and Individual and Consolidated Accounts, for the 2022 financial year100%0%49,31095,834,08268.861%95,834,082
2. To resolve on the proposed allocation of the 2022 financial year net result100%0%2,16595,881,22768.895%95,881,227
3. To assess the management and audit of the Company99.84%0.16%49,32195,834,07168.861%95,834,071
4. To resolve on the reappointment of the Company's Statutory External Auditor for the financial year of 202399.80%0.20%2,16595,881,227 68.895%95,881,227
5. To resolve on the ratification of the co-optation made by the Board of Directors up to the date of this General Meeting98.77%1.23%2,16595,881,227 68.895%95,881,227
6. To resolve on the appointment of a new member of the Board of Directors following the resignation of a director99.50%0.50%2,16595,881,227 68.895%95,881,227
7. To resolve on the increase of the number of members of the Board of Directors99.70%0.30%2,91595,880,47768.895%95,880,477
8. To resolve on the appointment of a new member to the Board of Directors99.49%0.51%2,16595,881,227 68.895%95,881,227
9. To resolve on the reconfiguration of a bond issue into convertible bonds99.51%0.49%1,96795,881,42568.895%%95,881,425
10. To resolve on the suppression of the pre-emptive right of shareholders with reference to the issuance of convertible bonds referred to under item 9 on this agenda99.49%0.51%2,16595,881,227 68.895%95,881,227
11. To resolve on any capital increases that may be necessary for the conversion processes regarding the issuance of convertible bonds as referred to under item 9 on this agenda99.50%0.50%2,165 95,881,227 68.895%95,881,227
12. To resolve to renew the delegated powers of the Board of Directors to increase the Company's share capital, pursuant to article 4, no. 2, of the Company's Articles of Association99.75%0.25%2,16595,881,227 68.895%95,881,227
13. To resolve on the purchase and sale of own shares, up to the legal limit of 10%99.83%0.17%4,93495,878,458 68.893%95,878,458
14. To resolve on the purchase and sale of own bonds, up to the legal limit of 10%100%0%1,96795,881,42568.895%95,881,425

Additionally to the proposals related to the items of the Agenda, to the Shareholders’ Annual General Meeting were made available the Management Report (including the Corporate Governance Report and the individual and consolidated accounts), the Statutory Audit Board Report and the Accounts Legal Certification issued by the Statutory External Auditor, as well as the information required by article 289 of the Portuguese Companies Act and by article 21-J of the Portuguese Securities Code.

​​​​​​Procedures for Habilitation to Participate in the General Meeting

21 April
(until 23:59 GMT)

22 April
(00:00 hours GMT)

22 April
(until 23:59 GMT)

Deadline for receiving shareholders’ declarations regarding their intention to participate in the General Meeting, which must addressed to the Chairman of the Board of the General Meeting and to the financial intermediary.

The declaration addressed to the Chairman of the Board of the Shareholders’ General Meeting shall be sent by email.

Registration date

Are entitled to vote and participate in the General Meeting the persons who, at this date and time, hold shares that, at least, confer the right to one vote.

Deadline for receiving the information provided for in number 6 of Article 23-C of the Portuguese Securities Code to be sent by the shareholders who, on a professional basis, hold shares in their own name but on behalf of clients and who wish to vote differently with their shares.

The information shall be sent by email.

Procedures for the Exercice of the Right of Representation and the Right to Vote by Eletronic Means or Postal Vote

26 April
(until 23:59 GMT)

26 de abril
(until 23:59 GMT)

Deadline for receiving votes by electronic mail (“voto por via eletrónica”) or by post. Postal votes must be sent to the Company’s registered office by registered letter with acknowledgement of receipt addressed to the Chairman of the Board of the General Meeting.

Electronic votes shall be sent by email.

Deadline for receiving representation letters.

Representation letters shall be sent by email.

Preparatory information

 
Shareholders' General Meeting Preparatory InformationDownload

Form of participation in the General Meeting

 
Letter of Declaration of Participation at the Shareholders' General MeetingDownload

Proposals


 
Item 1 of the Agenda - To resolve on the appointment of the Secretary of the Board
of the Shareholders' General Meeting
Download
Item 2 of the Agenda - To resolve on the Management Report, Balance Sheet and
Individual and Consolidated Accounts, for the 2021 financial year
Download
Item 3 of the Agenda - To resolve on the proposed allocation of the 2021 financial
year net result
Download
Item 4 of the Agenda - To assess the management and audit of the CompanyDownload
Item 5 of the Agenda - To resolve on the reappointment of the Company's Statutory
External Auditor for the year of 2022
Download
Item 6 of the Agenda - To resolve on the amendment of paragraph 2 of Article 4 of
the Company’s Articles of Association
Download
Item 7 of the Agenda - To resolve on the purchase and sale of own shares, up to the
legal limit of 10%
Download
Item 8 of the Agenda - To resolve on the purchase and sale of own bonds, up to the
legal limit of 10%
Download
Item 9 of the Agenda - To resolve on the approval of the Remuneration Policy for the
Company's Statutory Governing Bodies
Download

Forms

 
Letter to be used for notice to be given to the Financial IntermediaryDownload
Template Representation LetterDownload

Ballot Papers

 
Template Voting Ballot for Voting by PostDownload
Template Ballot for Voting by Post - Professional ShareholdersDownload
Template Electronic Vote BallotDownload
Template Voting Ballot for Voting by Electronic Means - professional ShareholdersDownload

AGENDA/PROPOSALS

Resolutions Adopted

The Shareholders’ Annual General Meeting of Greenvolt – Energias Renováveis, S.A., met in person at 3pm on the 29th April 2022, acting as Chairman of the Board of the Shareholders’ General Meeting, Mr. António Lobo Xavier, and as Secretary Mrs. Inês Pinto Leite, who was elected for that role by resolution taken under item no. one of the agenda. There were present or represented shareholders holding 94,600,464 shares corresponding to 77.94% of the voting rights, who approved the following proposals submitted on each item on the agenda:

Agenda / ProposalsForAgainstAbstainNo. of Issued Votes% of Share CapitalNo. of Shares
To resolve on the appointment of the Secretary of the Board of the Shareholders' General Meeting100%0.00%094,600,46477.94%94,600,464
To resolve on the Management Report, Balance Sheet and Individual and Consolidated Accounts, for the 2021 financial year100%0.00%28,90594,571,55977.92%94,600,464
To resolve on the proposed appropriation of the 2021 financial year net result100%0.00%094,600,46477.94%94,600,464
To assess the management and audit of the Company99.89%0.11%28,90594,571,55977.92%94,600,464
To resolve on the reappointment of the Company's Statutory External Auditor for the year of 2022, in compliance with Article 9, paragraph 4, of the Company's Articles of Association and Article 54, paragraph 3, of Law 140/2015, of 7 September99.83%0.17%094,600,46477.94%94,600,464
To resolve on the purchase and sale of own shares, up to the legal limit of 10%100%0.00%094,600,46477.94%94,600,464
To resolve on the purchase and sale of own bonds, up to the legal limit of 10%100%0.00%094,600,46477.94%94,600,464
To resolve on the approval of the Remuneration Policy for the Company's Statutory Governing Bodies99.97%0.13%094,600,46477.94%94,600,464